Now accepting clients — April 2026
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4-min interactive walkthrough · no signup

Your business, running without you in the room.

Founders and operators hire SoftHire Systems when their business is outgrowing the tools holding it together. Leave with HR infrastructure that scales, digital systems that run without you, and operations apps that replace the spreadsheets and paper for good.

StatusOperational
CapacityQ2 2026
Response< 48 hrs
DeliveryAsync
Natacha Essim — Founder, SoftHire Systems LLC
NE
Natacha Essim
Founder · Systems Builder
14+
Systems deployed
40+
Orgs supported
5+
Years in practice
3
Apps deployed

"Most small businesses aren't understaffed. They're undersystemed. There's a difference — and the fix isn't another hire."

Natacha Essim · Founder, SoftHire Systems
01 — Services
What I build

Every engagement builds systems,
not just deliverables.

From HR infrastructure to custom operations apps to digital presence — designed to run without you in the room, built to scale past your next milestone.

Digital Studio

Your digital presence and the systems that run it. Websites, operations apps, and compliance-ready infrastructure — from one team.

D.01
Brand & Marketing Site

Custom-designed responsive site at your domain. Mobile-first, SEO-ready, branded everywhere — hero to footer. Designed and deployed within 1–2 weeks.

From $2,500

View all web services →
D.02
Custom Operations
App

Multi-role internal app replacing spreadsheets and paper. GPS clock-in/out, scheduling, time tracking, live dashboards, payroll exports. Built for your workflow, deployed at your domain.

Starting at $8,500

Book a Call →
D.03
Document Workflow
Portal

Digital replacement for paper-based regulated documentation. Structured capture, manager review dashboard, branded PDF exports, batch ZIP for compliance filing.

Starting at $5,000

Book a Call →
D.04
Bundled Packages

Everything from one team — brand, systems, and compliance. Foundation Bundle from $4,500. Operations Bundle from $12,500. Compliance-Ready Bundle from $18,500.

View all packages →
HR Advisory

People systems and HR infrastructure for founders whose operations are reactive, manual, or invisible.

S.01
HR Operations
System Build

Workflows, intake, SOPs, templates, and governance designed for multi-client environments. One system built end-to-end — deployed and operational within the sprint window.

S.02
Executive Documentation
& Playbooks

Policy packs, SOPs, and compliance documentation built for leadership review and legal defensibility — not HR filing cabinets.

S.03
Dashboards
& Reporting

Leadership dashboards that answer the questions executives actually ask. Headcount, onboarding status, benefits, compliance — without the HR back-and-forth.

S.04
International HR
& Compliance

Employment frameworks for founders hiring across the U.S.–Africa corridor. Country-specific contracts adapted to Ghana, Nigeria, Kenya, and South Africa.

W.06
Custom Link-in-Bio
Page

Branded link-in-bio page built on your domain. Profile photo, organized link cards, dark or light aesthetic. Delivered in 48 hours.

Pay now — $197 →
A.01
AI Agency
Setup

I build your entire AI agent team, configure your infrastructure, and hand you a running system — so you skip the build and go straight to the morning briefings.

Book a Strategy Call →
View all services →
02 — Pricing
Investment

Transparent pricing. Two practices.

Digital Studio and HR Advisory are priced separately. Every engagement is scoped before work begins — no surprises, no unnecessary meetings.

Digital Studio

Bundled programs for businesses building their digital infrastructure end-to-end. Brand, systems, and compliance — from one team.

SURFACE INFRASTRUCTURE FOUNDATION DELIVERED · ASYNC Foundation ENTRY POINT · DIGITAL STUDIO SITE · BRANDED EMAIL · SEO ANALYTICS + DOCS HANDOFF 1–2 WEEK DELIVERY · ASYNC
Entry Point
Foundation Bundle
$ 4,500
  • Marketing site at your custom domain
  • Branded email infrastructure
  • SEO + analytics setup
  • Documentation handoff
Start here — $4,500
Best for: new businesses and rebrands.
OPS APP Operations MOST SELECTED · DIGITAL STUDIO SITE + EMAIL + INTERNAL OPS APP MULTI-ROLE · DASHBOARDS · LIVE DATA 2–4 WEEK DELIVERY · DEPLOYED
Most Selected
Operations Bundle
$ 12,500
  • Marketing site + branded email
  • Custom internal operations app
  • User onboarding documentation
  • 2–4 week delivery
Get started — $12,500
Best for: established businesses ready to digitize.
BAA HIPAA AUDIT Compliance FLAGSHIP · DIGITAL STUDIO OPS BUNDLE + COMPLIANCE LAYER BAA · WORKFLOW PORTAL · PRIVACY REGULATED INDUSTRIES
Flagship
Compliance-Ready Bundle
$ 18,500
  • Everything in Operations Bundle
  • Compliance architecture + BAA
  • Document workflow portal (scoped)
  • Privacy posture documentation
  • Compliance training session
Apply — $18,500
Best for: healthcare, legal, finance, and regulated industries.

Individual services from $497. Custom scoped projects from $5,000. → View all services

HR Advisory

People systems and HR infrastructure. Scoped, async, and delivered in sprints.

ONE PROCESS FIXED FAST Sprint Lite ENTRY POINT · CONSULTING SOP PACK (1–2) · 3–5 TEMPLATES LOOM WALKTHROUGH INCLUDED 1-WEEK DELIVERY · ASYNC
Entry Point · Sprint
Sprint Lite
$ 1,500
  • One focused HR process fixed fast
  • SOP pack (1–2) · 3–5 templates
  • Loom walkthrough of all deliverables
  • 1-week async delivery
Start Brief → Get started — $1,500
Best for: one broken process that needs fixing immediately.
Standard ONE COMPLETE SYSTEM 2–3 WEEK DELIVERY · ASYNC
Most Selected
Sprint Standard
$ 2,500
  • One complete HR system built end-to-end
  • SOP pack (2–3) · 6–10 templates
  • Leadership dashboard included
  • Async delivery · 2–3 week window
Start Brief → Start — $2,500
Best for: one complete system installed fast.
GOVERNANCE SOPs TEMPLATES DASHBOARD Premium FULL GOVERNANCE FRAMEWORK 3-WEEK DELIVERY · EXECUTIVE DASHBOARD
Flagship Sprint
Sprint Premium
$ 3,500
  • Flagship system with full governance framework
  • SOP pack (3–5) · 10–15 templates
  • Executive dashboard + rollout guide
  • 3 week delivery window
Start Brief → Start — $3,500
Best for: full governance build with executive handoff.
INTAKE ASYNC ✓ DELIVERY 5–7 DAYS OUTPUT LOOM + PDF ✓ ROADMAP 30-DAY ✓
Entry Point
Systems Audit + Roadmap
$ 997
  • Async review of HR operations and documentation
  • 30–45 min Loom walkthrough · recorded for your team
  • Written 30-day prioritized roadmap · 5–7 business days
  • Optional debrief call add-on +$197
Start Brief → Get the Audit — $997
Best for: leaders who want clarity before committing to a build.
MONTH 1 ACTIVE MONTH 2 ACTIVE MONTH 3 HEALTH CHECK ONGOING CONTINUOUS Retainer MONTHLY · ONGOING SUPPORT 4 LOOMS/MO · 48HR RESPONSE · QTR HEALTH CHECK
Ongoing
Executive Ops Retainer
$ 1,250 /mo
  • Monthly async HR systems support
  • Up to 4 Loom reviews per month · 48-hr response
  • Quarterly health check + roadmap refresh
  • 3-month minimum · Billed on the 1st
Start Brief → Start a retainer — $1,250/mo
Best for: teams that want ongoing control without adding headcount.
WK 1–4 Audit WK 5–8 Build WK 9–12 Rollout DAY 90 Handoff 3 SPOTS / QTR
Flagship · 3 Spots Per Quarter
90-Day HR Architecture Engagement
$ 4,500 – $6,000
  • Weeks 1–4: Full audit + architecture blueprint
  • Weeks 5–8: System build — SOPs, templates, dashboards
  • Weeks 9–12: Rollout support + executive handoff
  • All deliverables via shared Notion workspace
  • Async-first · Loom milestone reviews
  • 50% at start · 50% at Day 45
Apply — 50% to start ($2,250)
Complete HR infrastructure designed and installed. White-glove without the calendar overhead.
Book a discovery call Email pricing questions
03 — Resources
Guides & Templates

Learn the system. Build it yourself.

Guides, templates, and courses built from the same frameworks used in every SoftHire engagement — HR and digital.

5 INTAKE ONBOARDING DOCUMENTATION COMPLIANCE OFFBOARDING THE 5-SYSTEM FRAMEWORK
Free
The 5-System HR Stack
Free download

The five HR systems every founder needs before reaching 10 employees — the non-negotiable foundation for scaling without chaos.

Get it free — enter email below ↓
Vault HR ARCHITECTURE 8 SOPs · TEMPLATES · WALKTHROUGH
Template Pack
HR Architecture Vault
$197

SOP templates, onboarding checklists, Africa-compliant offer letter frameworks, HR dashboard starter, and 20-min Loom walkthrough.

Get the Vault →
MODULE 01 Intake ACTIVE MODULE 02 SOP Build MODULE 03 Dashboard MODULE 04 Rollout 3 HOURS · PRE-RECORDED · LIFETIME ACCESS
On-Demand Course
HR Systems Intensive
$397

3-hour pre-recorded course: build one HR system from intake to SOP to dashboard to rollout. Lifetime access.

Get instant access →
Also from Natacha — sister library
Build with Tacha · AI & content systems

Seven guides on running an AI agent team, the Claude prompt playbook, social media automation, and the visual content pipeline — plus a Starter Bundle. Different audience, same craft.

Browse the library 7 guides · From $25 · Instant PDF delivery
04 — Portfolio
Deliverable samples

Client-safe samples across both practices — HR infrastructure and digital builds.

◈
Portfolio Solutions

Deliverables you can click through — client-safe examples across all service types.

View all solutions →
✧
Portfolio Case Study

One clean story: problem → system → outcome. Written for CEO-level review with concrete before/after framing.

View case study →
◍
Benefits Enrollment Dashboard

Interactive leadership dashboard demonstrating reporting structure and visual clarity standard.

Open dashboard →
⬢
Sales & Ops Dashboard

Neo-premium demo showing reporting style, KPI structure, and the executive presentation standard.

Open dashboard →
✧
LinkedIn Profile Revamp

Full profile overhaul for an established HR consultant. Complete copy across every section — headline variants by target audience, about, experience, skills, certifications, and featured. Delivered as a ready-to-paste document with setup instructions.

HR Consulting · Career Positioning
◍
HR Consulting — Personal Brand Site

Single-page professional site for an independent HR consultant with an MBA and SHRM-CP. Service positioning, credential display, booking integration, and social proof — built to convert referral traffic into discovery calls. Live at a custom domain.

HR Consulting · Personal Brand
As Featured In
Press & Features

Press & Features.

Natacha Essim — feature in Green Savannah Diplomatic Cable
Green Savannah Diplomatic Cable Feature Interview

"My story is out. And it goes deeper than HR."

May 2026

Read Feature →
05 — SoftHire Platform
Now in beta

The infrastructure layer for founders hiring across borders.

A well-resourced international organization switched HRIS platforms three times — Paycom, then Paycor, then Paylocity. Same reason every time: no real multi-currency support for international staff. I was managing those transitions. SoftHire was built so that never has to happen again — for any founder, at any scale.

SoftHire is a lightweight hiring and onboarding platform for founders who don't have a full HRIS yet. Multi-currency from day one. Structured intake that routes itself. Documentation that stays current.

Built for
  • Founder-led teams across the U.S.–Africa corridor
  • Multi-state U.S. operations needing consistency
  • HR consultants managing multiple clients
Launch focus
  • U.S.: Multi-state onboarding
  • Africa: Ghana · Nigeria · Kenya · South Africa
Multi-currency Intake → triage → execution Policy + SOP library Export-ready records
Join the beta → See advisory pricing
SoftHire Platform Architecture COMMAND BRIDGE LIVE DASHBOARD PIPELINE VIEW INTEGRATIONS HRIS · PAYROLL COST CALCULATOR 55 JURISDICTIONS OFFER LETTER BUILDER AFTER YOU HIRE EVOLUTION SUITE
⟐
Command Bridge
Central hiring hub. Generate compliant offer letters for 55 jurisdictions, track signing pipelines, monitor labor law changes in real time.
● Live
▦
Dashboard
Real-time hiring pipeline. Offers sent, accepted, pending signatures, active hires — all visible across every client and jurisdiction at once.
● Live
◈
Cost Calculator
True employer cost across 55 jurisdictions. Social contributions, payroll taxes, mandatory benefits — before you make the offer, not after.
● Live
◎
After You Hire
Compliance calendar, document tracker, I-9 verification, ongoing obligations by state. Nothing falls through after day one.
● Live
⬡
Evolution Suite
Jurisdiction-specific employee handbooks with modular policy sections. Bilingual (EN/FR) output. Orientation vault for onboarding video libraries by role.
◌ Coming soon
↗
Integrations
Export hire data to any HRIS or payroll provider. Webhooks, automations, and structured CSV export. Your existing stack stays the source of truth.
◌ Coming soon

Demo or questions → [email protected]

06 — Next step
The infrastructure.
Designed for your operation.

Start with the $997 Systems Audit for a clear picture of what needs to be built — or book a discovery call to discuss the full scope. Every engagement is scoped before work begins.

Book a discovery call View all pricing →
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